Michael Asner's

Procurement for Elected Officials

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Published in May 2005, The Third Edition of the leading RFP best practices handbook shows you how to construct RFPs that work!

To learn more about this valuable reference text, click here. 400 pages of best RFP practices and examples of excellence.

The first 3 editions are being used by more than 3,500 public bodies

To review Chapter 7, The Evaluation Process click here

Free Reference Material on Best RFP Practices

RFPs can be complicated! The evaluation process, supplier debriefings, statements of work, risk management, evaluating cost - There are best practices for each of these topics.

UK Contact Information
Tendering for Contracts Training
23 Elmbridge Road
Surrey GU6 8NH
United Kingdom



Presented by:

Guide for Procuring Complex Commercial Software for Public Agencies $350
The Request for Proposal Handbook $195
Public Procurement Guide for Elected Officials & Managers $20
(CD#1) RFPs and the Evaluation Process: Getting it Right! $195
(CD#2) How to Develop and Effective Statement of Work $195
(CD#3) Public Sector Procurement Demystified (Public Purchasing 101) $195
(CD#4) Avoidable, Difficult or Major RFP problems & Simple Solutions $50
Best RFP Practices Searchable Library $195

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Procurement Jargon

Open tendering
Open tendering is a one-stage bidding process, where all interested service providers responding to an advert will be invited to submit a tender. The advert states where interested parties obtain tender documents and the last date when tenders will be accepted.

Restricted tendering
This is a two-stage bidding process in which potential contractors expressing an interest in bidding are evaluated first. A shortlist is then drawn up from the evaluation exercise for the sole purpose of inviting bids.

The public notice gives details on information that must be submitted by the supplier or on how to receive the necessary documentation to express an interest in being short listed. The restricted procedure is most likely to be applied where large numbers of applicants are anticipated.

Competitive dialogue
A new procedure to be used for complex contracts where the open or restricted procedure is not appropriate, but there are no grounds for using the negotiated procedure.

An OJEC advert is issued, followed by a competitive dialogue procedure with bidders to identify the best solution (this is not permitted under the open or restricted procedures).

Bidders then submit bids which may be clarified but negotiation (in the sense of the negotiated procedure) is not permitted.

Negotiated tendering
Under certain limited circumstances, negotiations takes place with one or more organisations of choice following a process of pre-qualification. In order to reduce numbers to a manageable level for the purposes of tendering (when using either the restricted or negotiated procedures), expressions of interest from potential suppliers are subject to a process of pre-qualification.

Potential suppliers must demonstrate their financial, commercial and technical capabilities to fully meet the contractual requirements under tender.

The contract provider may also take account of a company's past performance and experience with reference to contracts of a similar nature, both from its own experience and and other organisations.

They will also look for clear demonstration of commitment to equal opportunities in employment, to the environment and to health and safety (where appropriate).

Evaluation of tenders
In order to preserve the integrity of the competitive process, it is imperative that the evaluation of proposals is undertaken objectively, consistently and without bias towards particular suppliers. Tenders are usually evaluated against a pre-determined set of criteria.

Scoring and weighting of criteria is determined at the same time the tender is compiled.

Relative Weightings

From 31 January 2006 the relative weightings must be communicated to potential suppliers for all procurements carried out under the EU Public Procurement Regulations. It is very unlikely that contracts are awarded on the basis of price alone.


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Tendering for Contracts Training, Cranleigh, Surrey GU6 8NH

  • This programme focuses on the challenges you face every day as potential contract supplier and helps you fully achieve your potential and objectives

  • It assists you in taking all the steps required in achieving your Certificate or Diploma in Tendering

  • for Public Sector Contract Management.

  • To obtain a Certificate you must complete the workbook and achieve 60% in the self-assesment answers,

  • To obtain a Diploma you must complete the workbook and achieve above 80% in the self-assesment answers,

  • In both cases any report of work done in the contracting and procurement sector may be submitted for consideration.

Here are the skills you will learn

  • Identify tenders as they are announced by the public sector

  • Respond to tender notices effectively

  • Research, prepare, and submit public sector tenders

  • Implement quality management systems

  • Marketing products and services to the public sector effectively

  • Managing public sector contracts efficiently

  • Certificate / Diploma in Tendering for Public Sector Contract Management:

Who is a smalll firm

Section 248 of the Companies Act of 1985 states that a company is "small" if it satisfies at least two of the criteria in section (B) below:
For statistical purposes, the Department of Trade and Industry use the following definitions:
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