Pre-Qualification-Questionnaires (Tips).........................(PQQ) Proposal - Critical Tips
Because procurement is not the same as purchasing you will have to work as a team, you have to focus on winning that particular opportunity right from the pre-qualification stage.
The main purpose of the Pre-Qualification-Questionnaire (PQQ) is to reduce the number of suppliers who will be invited to tender to a manageable number.
As with all selection processes a PQQ is intended to be evaluated consistently and objectively according to a defined model which should be finalised prior to opening and commencing the evaluation of submitted questionnaires.
Ideally the evaluation model would be finalised and agreed by the contracting authority before issuing PQQ templates to interested suppliers.
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The recommended approach is based on the familiar "weighted scoring approach", in which the buyer scores responses to the PQQ questions according to a pre-agreed scoring system - typically being scored (0-5 or 0-10).
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The scores for questions within each section are then multiplied by a weighting factor assigned to each section on the basis of importance relative to other sections.
The weighted scores for the sections are then added together to give a total weighed score for the PQQ
response.
If the responses provided in the completed PQQ raise doubts about some aspect of a supplier's suitability, but the supplier appear to be otherwise appropriate, the buyer may seek further information or clarification from that supplier before proceeding with the evaluation of his PQQ submission.
If the responses provided in the completed PQQ raise doubts about some aspect of a supplier's suitability, but the supplier appear to be otherwise appropriate, the buyer may seek further information or clarification from that supplier before proceeding with the evaluation of his PQQ submission.
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NOTE
- Never just try to fill in the PQQ - start with a blank piece of paper - find typical templates.
- Always invest in learning about best practices - a good ROI.
- Recognize that your problems are NOT unique - they exist everywhere.
- Remember, you own the process not the content - so get some HELP.
- Always have an PQQ gatekeeper to review the final PQQ.
- Always remember - expert help is only a mouse click away - here!
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